Effective Tool Box Talks

For toolbox information to be effective, consider the following:

Toolbox talks should be presented not read.

The presenters should review topic materials before the meeting and then present the topic.  The presenter should not just read a toolbox safety talk. Information will be more effective if it is presented and not just read.

Toolbox talks should be presented by a supervisor, foreman or similar type of employee.

Don't delegate this significant task. When toolbox information is presented by a credible supervisor or person of similar responsibilities it's more likely the material will be taken seriously.

Toolbox talks should address the hazards of your workplace.

The topic should be relevant to your jobsite. Otherwise, you'll lose the attention of your employees and workers.

Toolbox talks should be quick and to the point and should take no longer than 5 to 10 minutes.

You can likely address one specific hazard or issue that is relevant to the job site in a 5 to 10 minute time span. You want your employees and workers to understand and remember topics presented and keep the talk short and to the point.

Document your toolbox talks. One of the most frequently cited OSHA standards, 1926.21(b)(2) reads:

"the employer shall instruct each employee in the recognition and avoidance of unsafe conditions and the regulations applicable to his work environment to control or eliminate any hazards or other exposure to illness or injury."

Basically this means it's the employer's responsibility to train and advise employees regarding all workplace hazards and the appropriate safeguard actions. Documentation is the only way to prove to OSHA that this information has been discussed and delivered to employees and workers.

This information was provided by: Cindi Spangler, Finishing Contractors Association International.

###